Data entry clerks and office clerks enter, update, and organize information: customer records, orders, invoices, medical records, inventory, and more. The work happens in offices, hospitals, warehouses, insurance companies, and increasingly from home. It's a common first office job, and it leads to roles in administration, billing, records management, and data work.
What employers look for
Two things matter most: speed and accuracy. Many postings list a minimum typing speed, and some test you before hiring. Numeric data entry jobs may test 10-key speed, measured in keystrokes per hour. Beyond that, employers want comfort with spreadsheets and databases, attention to detail, the ability to stay focused on repetitive work, and care with private information.
Resume summary
Fast, accurate data entry clerk with experience inputting large volumes of records, filing, and supporting office workflows. Strong typist who double-checks the details. Looking to bring steady output and accuracy to a new role.
Skills to list
- Data entry (45+ words per minute)
- 10-key by touch
- Microsoft Excel and Word
- Database and CRM systems
- Document scanning and filing
- Mail merge and form generation
- Quality checks and self-review
- Confidentiality with records
- Strong attention to detail
- Reliable attendance
Experience bullet points
- Entered high volumes of records into databases, spreadsheets, and CRM systems daily
- Verified data accuracy by cross-checking source documents before submitting batches
- Operated 10-key by touch for invoice, payment, and account entry tasks
- Scanned, indexed, and filed paper documents into digital records systems
- Built and updated Excel spreadsheets with formulas, sorting, and basic formatting
- Used mail merge to generate form letters, labels, and bulk communications
- Caught and corrected entry errors during self-review and team quality checks
- Pulled records on request from filing systems and digital archives
- Maintained confidentiality with personal, medical, and financial records
- Met or beat daily production targets while keeping error rates very low
Put your speed and accuracy in numbers
If you know your typing speed, list it in your skills section, and use numbers for volume and accuracy in your job entries. You can check your typing speed with free online tests, and it's worth retesting before you apply.
Data Entry Clerk, Health Insurance Processing Center, Birmingham, AL. 2022 to Present. Enter and verify 400+ claim records a day with 99.7% accuracy; type 60 words per minute and use 10-key by touch; update member records in the claims database; flag missing or conflicting information for review.
No office experience yet?
Data entry is a realistic first office job. If you haven't worked in an office, show related skills: accurate cash handling from retail, inventory counts from a warehouse, order entry from food service, or school and volunteer work with spreadsheets. Add your typing speed and any computer classes or certificates. See our first job example for more ideas.
Tips for this job
- List your words per minute. A tested typing speed is one of the first things employers look for.
- Name the systems. Excel, databases, customer management systems, and industry software show you can learn theirs.
- Show accuracy. Error rates, audit results, or quality scores prove attention to detail.
- Be careful with remote postings. Legitimate employers don't ask you to pay for training, equipment, or software. Avoid any job that does.
Build your resume free
Open the 360 Quick Resume builder, choose Office & Admin, then pick Data Entry / Office Clerk. This summary, skills list, and these bullet points load in for you to edit. Download as PDF, Word, or plain text, free.
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